Pet vaccine management software that keeps you compliant, automatically.
Buddyz tracks vaccine records for every pet and flags expired or missing documentation before it becomes a liability — at check-in, at booking, and everywhere in between.
Pets Today
Manage current operations and workflow
Vaccine compliance shouldn't depend on someone remembering to check.
Grooming, daycare, and boarding businesses are expected to enforce vaccine requirements — but without a system tracking it, compliance depends entirely on front desk memory.
Expired records go unnoticed
Without automatic tracking, an expired rabies or bordetella vaccine can slip through until it's already a problem.
Paper documentation gets lost
Vaccine certificates handed over at the front desk get misfiled, damaged, or never make it into a permanent record.
Inconsistent enforcement
Different staff members enforce vaccine policy differently when there's no system backing them up.
One vaccine record per pet, enforced automatically.
Buddyz stores every pet's vaccine documentation in one place and flags issues automatically — so compliance isn't a manual task anyone has to remember.
Check-in and booking flag expired or missing vaccines without manual review.
Get notified before a vaccine expires, not after a pet is already on-site.
Vaccine certificates stored digitally, attached to the pet's permanent profile.
A permanent, digital vaccine record for every pet.
Store rabies, bordetella, DHPP, and any other required vaccination on the pet's profile — visible to every location and every staff member.
- One digital vaccine record per pet, not scattered paper copies
- Support for any vaccine type your business requires
- Record survives staff turnover instead of leaving with an employee
- Shared across grooming, daycare, and boarding visits
Know about an expiring vaccine before it's a problem.
Buddyz tracks expiration dates and surfaces upcoming lapses automatically, so your team — and your customers — have time to act.
- Automatic alerts as a vaccine's expiration date approaches
- Flags at check-in and at booking, not just after the fact
- Optional reminder sent directly to the pet owner
- No spreadsheet or manual calendar tracking required
Enforce vaccine requirements consistently, every time.
Set required vaccines for grooming, daycare, or boarding, and Buddyz flags any pet that doesn't meet them — before they're checked in.
- Service-specific requirements (grooming vs. daycare vs. boarding)
- Automatic block or flag at check-in for non-compliant pets
- Consistent enforcement regardless of who's at the front desk
- Reduces liability exposure from undocumented compliance gaps
Upload vaccine certificates directly to the pet's profile.
Owners or staff can attach vaccine documentation as a photo or PDF, kept alongside the pet's other records for easy reference.
- Photo or PDF upload attached directly to the pet's profile
- No physical filing cabinet of vaccine certificates
- Easy to pull up documentation if a client or vet ever asks
- Searchable across your entire client base
See a pet's full vaccine history in one place.
Every past vaccine, expiration, and renewal is tracked over time — giving you a complete compliance history for every pet in your system.
- Full historical timeline of vaccines and renewals per pet
- Useful context if a health issue or compliance question comes up
- One shared history across every service the pet uses
- No relying on separate vet records or client memory
Give every staff member the same compliance information.
Vaccine status is visible right at check-in, so any team member — new or experienced — enforces your policy the same way.
- Vaccine status shown automatically at check-in
- No relying on staff to remember to ask or check
- Consistent enforcement across every shift and every location
- Fewer awkward conversations caused by inconsistent policy
From paper certificates to automatic compliance.
| Without Buddyz | Buddyz. | |
|---|---|---|
| Paper vaccine certificates that get lost or misfiled | Digital vaccine records on every pet's profile | |
| Expired vaccines discovered by accident | Automatic expiration alerts before it's an issue | |
| Compliance depends on staff remembering to check | Automatic flags at check-in and booking | |
| Inconsistent enforcement across staff and shifts | The same requirements enforced every time | |
| No historical record of past vaccines | A full vaccine history per pet, always available |
Start free. Vaccine tracking is part of every pet profile.
Vaccine records and expiration tracking come with Buddyz's free Core Platform, alongside pet profiles, scheduling, and check-in.
Any pet business with vaccine requirements to enforce.
Grooming salons
Flag expired vaccines automatically before a pet goes back for a groom.
Dog daycares
Enforce entry requirements consistently for every dog checking in for the day.
Boarding facilities
Reduce liability exposure with documented, enforced vaccine compliance for overnight stays.
Multi-location operators
One consistent vaccine policy enforced the same way across every location.
Common questions.
What is pet vaccine management software?
Pet vaccine management software tracks vaccination records and expiration dates for every pet in your system, flagging non-compliant pets automatically instead of relying on staff to remember to check. Buddyz builds this directly into each pet's profile.
Can it flag expired vaccines automatically?
Yes. Buddyz tracks expiration dates and automatically flags pets with expired or missing required vaccines, both at check-in and at the time of booking.
Can I set different vaccine requirements for different services?
Yes. You can configure required vaccines separately for grooming, daycare, and boarding, since entry requirements often differ between services.
Can owners or staff upload vaccine certificates?
Yes. Vaccine documentation can be uploaded as a photo or PDF directly to the pet's profile, so you have a digital record instead of a physical filing cabinet.
Does the system alert customers before their pet's vaccine expires?
Yes. Buddyz can send an automatic reminder to the pet owner as an expiration date approaches, reducing last-minute compliance issues at check-in.
Is vaccine tracking shared across services?
Yes. A pet's vaccine record is part of its shared profile, so grooming, daycare, and boarding all reference the same up-to-date compliance information.
Does this reduce liability for my business?
Consistent, automatic enforcement reduces the chance that a non-compliant pet is accepted due to human error or inconsistent staff judgment, which lowers your business's liability exposure.
Is vaccine tracking included in the free plan?
Yes. Vaccine records and expiration tracking are part of Buddyz's free Core Platform, alongside pet profiles, scheduling, and check-in.
Ready to stop tracking vaccines manually?
Start free. Automatic vaccine compliance comes with every pet profile.